Shipping policy

At AirGrilles.com, our goal is to get the right product to you quickly, with no phone calls and no surprises. Shipping costs are calculated automatically at checkout based on your delivery address and order contents, so you always see the exact cost before you pay.

Where we ship from

Most orders ship directly from our company-managed warehouses in Gainesville, VA, with select orders fulfilled from trusted partner warehouses across the U.S. to ensure fast, reliable delivery.

Order processing time

Most in-stock orders ship the same business day. Orders placed before 11:00 AM ET on a business day ship that same day; orders placed after 11:00 AM ET, on weekends, or on US holidays ship the next business day. You'll receive a shipping confirmation email with tracking as soon as your order leaves our warehouse.

Need to change or cancel an order? See our Cancellation Policy.

Shipping methods and carrier flexibility

We ship via FedEx, UPS, and USPS. Estimated Ground transit times after dispatch:

  • Standard / Ground: approximately 2–5 business days after dispatch, depending on destination.

Carrier Selection Flexibility: To ensure your package arrives in the fastest and most efficient manner possible, AirGrilles.com reserves the right to select or substitute equivalent shipping carriers (FedEx, UPS, or USPS) at our discretion. Carrier selection displayed at checkout serves as an estimate, and we may optimize the final carrier based on warehouse location and regional transit speeds at no extra cost to you.

Transit times are estimates provided by the carrier and are not guaranteed. Delivery dates can be affected by weather, carrier delays, and peak periods.

Free standard shipping offer ($250 threshold)

We offer FREE Standard Shipping on qualifying standard orders of $250.00 or more (before taxes and after discounts) within the 48 contiguous United States and Washington D.C.

Important Exceptions to Free Shipping:

  • Standard Items Only: The $250 free shipping offer applies exclusively to items in our standard catalog.
  • T-Bar & Oversized Products Excluded: Due to specialized packaging and heavy freight handling requirements, all T-Bar Drop Ceiling Diffusers (Oversized items) are strictly excluded from the $250 Free Shipping promotion. Standard carrier rates will apply to these items at checkout.

T-Bar & oversized product shipments

T-Bar diffusers and oversized products require specialized handling:

  • Rates for T-Bar products are calculated in real time using dedicated carrier rates at checkout.
  • T-Bar items ship to the 48 contiguous U.S. States and Washington D.C.

Mixed orders & split shipping

If your cart contains both Standard Items and T-Bar (Oversized) Items:

  • Split Shipping: Your shipping options will be calculated separately for each product category at checkout.
  • Partial Free Shipping: If your order qualifies for free shipping on standard items, the shipping cost for the standard portion will be FREE ($0.00), while calculated rates will apply only to the T-Bar items.
  • Separate Packages: Items in mixed orders may ship from different fulfillment locations and arrive in separate packages on different days.

Bulk, pallet, and freight (LTL) orders

For large projects and wholesale orders that ship by pallet or freight (LTL), a freight quote is provided by email before shipment. If you are ordering at volume and need a delivery estimate or freight cost in advance, contact us at help@airgrilles.com with your ZIP code and quantities.

Tracking your order

Once your order ships, we email tracking numbers so you can follow your packages to your door. If you have not received tracking within 3 business days of your order confirmation, please contact help@airgrilles.com.

High order volume & delayed or lost packages

During periods of high order volume, shipments may be delayed by a few days. If your order is significantly delayed, we'll contact you by email or phone. If your tracking shows no movement or your package appears lost, email help@airgrilles.com as soon as possible and we'll investigate and make it right.

Delivery areas & exclusions

We currently ship exclusively within the 48 contiguous United States and Washington, D.C.

Excluded Delivery Locations: We currently do not ship to Alaska, Hawaii, U.S. Territories (such as Puerto Rico, U.S. Virgin Islands, Guam, etc.), P.O. boxes, or APO/FPO military addresses.

Address accuracy

Please make sure your shipping address is correct and complete at checkout. We are not responsible for orders shipped to an incorrectly entered address. If a package is returned to us as undeliverable due to an incorrect or incomplete address, we will contact you to arrange reshipment; additional shipping charges may apply.

Inspect your order on delivery

Please inspect your shipment when it arrives. If an item arrives damaged or defective, notify us within 7 days of delivery with photos of both the product and the packaging, along with your order number, at help@airgrilles.com. See our Refund & Return Policy for full details on damaged and defective items.

Questions?

Email help@airgrilles.com or call (571) 596-7373 (available 24/7) and we'll help you get it right.

AirGrilles.com
7689 Limestone Dr, Unit 140, Gainesville, VA 20155
Email: help@airgrilles.com
Phone: (571) 596-7373 (24/7)